RECRUITMENT OF ADMINISTRATIVE SECRETARY

The Programme for Christian-Muslim Relations in Africa (PROCMURA), a pan African Christian organization established in 1959 and dedicated to Christian faithful witness in an interfaith environment of Christians and Muslims that respects the spirit of good neighbourliness, and Christian constructive engagement with Muslims for Peace and Peaceful Co-existence towards the holistic development of the human family and the environment, have the pleasure to invite suitable and qualified persons to fill in the post of Administrative Secretary.

Job brief

PROCMURA is looking for a competent Administrative Secretary to provide secretarial and administrative support in a well-organized and timely manner. This is a middle level position. The person is accountable to the Team Leader - Finance and Administration. He/She is required to be of high integrity, utmost commitment and dedication, willing to work even at odd hours - beyond the call of duty. 

This position is on contract basis for a period of two years renewable based on performance. The post will be based in Nairobi, Kenya.

Salary / Benefits

• Salary is based on PROCMURA’s Manual of Service
• Other benefits include a modest pension scheme medical cover and school support.

PRIMARY REQUIREMENT

• Be a committed Christian and a member of a church.
• Should not be more than forty-five (45) and not less than 25 years of age.

REQUIREMENTS, QUALIFICATION AND SKILLS

• Minimum of a Bachelor of Business Administration Degree
• Excellent knowledge of MS Office
• Proficiency in English / French is an added advantage
• Skills in Report Writing
• A team player, highly motivated, organised and efficient
• Good IT skills
• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Full comprehension of Office Management systems and procedures
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritised daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Minimum of 5 years related experience in the job to which he/she is applying

KEY RESPONSIBILITIES

Administrative Secretary

• Acting as the administrative point of contact between at various levels; management, stakeholders, different service providers and clientele.
• Undertaking the tasks of receiving calls, take messages and routing correspondence
• Handling executives' requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Maintaining executive’s diary and assist in planning appointments, board meetings, conferences etc.
• Attending meetings and keeping minutes
• Receiving and screening phone calls and redirecting them when appropriate
• Make travel arrangements for the organization
• Develop and carry out an efficient documentation and filing system
• Accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs

Applicants who meet the above requirements should kindly submit their applications to the Team Leader – Finance and Administration, enclosing the following:

• Detailed Curriculum Vitae
• Scanned certificates and testimonials.
• A letter of Recommendation from the Applicant's Church denomination
• A letter of Recommendation from a professional who is conversant with the applicant’s capabilities and professional acumen.

Please forward an application and motivational letter indicating your suitability for this job, together with a copy of your updated resume, to This email address is being protected from spambots. You need JavaScript enabled to view it..

All applications must reach us on or before 31st March 2021. Note that only shortlisted candidates will be contacted.